- The name of the Association is Sheffield Talking News (hereinafter referred to as "the Association").
- The objective of the Association is to provide audio recordings of the weekly news for those who have some temporary or permanent disability which means they are unable to read a newspaper. In furtherance of the objective but not further or otherwise, the Association through its Committee shall have the following powers:
- To take and accept any gifts of property, whether subject to any special trusts or not
- To raise funds and to invite and receive contributions from any person or persons whatsoever by way of subscription, donation, or otherwise; provided that the Committee shall not undertake any permanent trading activities in raising funds for the said object.
- To seek authorisation from the postal services to use the free postage facility available under Post Office Regulations, and, if such authority is granted, to use this facility for the distribution of audio recordings to those people to whom the regulations currently apply.
- To distribute the audio recordings by means other than the use of the free facility mentioned in 2c (above) to people other than those covered by the Post Office Regulations relating to this facility.
- To do all such other things as shall further the object of the Association.
- Membership of the Association shall be available:
- Automatically to those blind, visually impaired, or disabled people in receipt of the Association’s audio recordings; and
- By invitation of the Committee, on an annual basis, to those actively involved in the running of the Association; and
- By invitation of the Committee, on an annual basis, to those who make a regular contribution by way of subscription, donation, or otherwise.
- The Committee of the Association shall consist of:
- A maximum of 14 elected Members at least one of whom shall be blind, visually impaired or a disabled recipient of the Association’s audio recordings. From these Members four shall be officers holding the following posts: Chair, Vice-Chair, Secretary and Treasurer.
- A maximum of three co-opted members (with full voting rights).
- The Trustees as ex-officio Members.
- The four main Officers (Chair, Vice-Chair, Secretary and Treasurer) and other Committee Members shall be elected at the Annual General Meeting of the Association. Retiring Members of the Committee shall be eligible for re-election.
- There shall be a minimum of four (4) and maximum of six (6) Trustees of the Association.
- The Chair, Vice-Chair and Treasurer shall automatically be Trustees for the duration of their office. A further maximum of three (3) shall be elected by the Committee. These Trustees shall serve for a period of three (3) years and be eligible for re-election.
- All Trustees shall be made aware of the Charity Commission document detailing Trustee responsibilities and duties.
- Trustees shall meet when deemed necessary by the Chair or Vice-Chair.
- The Annual General Meeting of the Association shall be held in any month between August and the end of December each year and every Member shall receive not less than 14 days notice of such meeting. Extraordinary meetings may be convened by the Secretary upon a request to the Committee by three Members of the Association upon a similar notice, which shall state the business to be considered at the meeting. The quorum at an Annual General Meeting shall be 20 members of the Association.
- At the Annual General Meeting or at an Extraordinary Meeting every Member including the Chair shall have one (1) vote and in case of equality of votes the Chair shall have a second or casting vote.
- The Committee of the Association shall meet at least four times a year and additionally as required. Each Member of the Committee, including the Chair shall have one (1) vote and in case of equality vote the Chair shall have a second or casting vote.
- All sums collected shall be handed over to the Treasurer or Secretary who shall pay the sum into the one of the Association’s bank accounts.
- The Trustees shall invest in the name of the Association any moneys not required for the immediate purpose of the Association in securities in which the Trust may by law be invested or in Securities authorised by Law with power from time to time to transpose such investments.
- Any property purchased by the Association shall be vested in the Trustees.
- The Trustees shall with the consent as is by law required deal with the property so vested in them by way of sale, lease or otherwise howsoever as directed by the Association. Such direction shall be given by a resolution of the Members of the Association passed by the majority of Members present at a duly convened meeting of the Association and when so passed shall in favour of a subsequent purchaser, mortgagee, charge, or grantee be binding upon all members of the Association. A certificate purporting to be signed by the Secretary for the time being of the Association shall in favour of a purchaser, mortgagee, charge, lessee, or grantee be conclusive evidence that such direction was duly given.
- In the event of the dissolution of the Association, any assets remaining after the satisfaction of all debts and liabilities shall not be paid or distributed among Members of the Association, but shall; be given or transferred to a charitable organisation or organisations having objectives similar to the Association.
- The Constitution may be amended by a three fourths majority of the Members present at the Annual or Extraordinary General Meeting provided that fourteen days’ notice of the proposed amendment has been sent to all Members, and provided that no alteration is made, the effect of which would cause the Association at any time to cease to be a Charity in Law and no alteration to clause 2, 12, or this clause is made without previously consulting the Charity Commissioners.
Sheffield Talking News (STN)
c/o SRSB, 5 Mappin Street, Sheffield, S1 4DT
Telephone: 0114 2780440
Registered Charity 1001700